C&G’s whole ethos in planning events is about being able to sleep well at night, knowing that we did the right thing all day long.  Its why we don’t take commissions, its why our clients love us and its why I am so proud to be interviewing Adam Roberts, President of The $10 Club. Tying this in to the event planning industry directly, this is a great way to make donations in lieu of favors, but the real reason I think that you should listen to this week’s show is because we can all use a little more time giving, especially as some of you start new lives together.  We at C&G believe in karma and what better way to build yours than give $10 a month to an organization that seeks out the neediest people in the world to give them food, shoes, water, eye glasses, x-ray machines, $10 at a time.  Join us for the one episode that you really can’t miss because if you are lucky enough to be celebrating, organizing or planning a big event, you probably have $10 to spare.

Nobody likes to talk about money, but, if you want to get married in NYC the first thing you need to consider is budget.  We all have heard the rough range of averages when getting married in the US – national averages are in the range of $19,000 to 27,000 but interestingly, they almost never indicate associated guest count, a fundamental measure of a true wedding budget.  So let’s debunk some myths.  Generally, when people speak of budget, and particularly when considering NYC, its important to consider the following factors:

1)  Guest count

Look at your list of invited guests and assume that attrition will be at least 20% – this will help you figure out what your space constraints are (minimum amount of space needed) and what your guarantee numbers with a venue (the number of people you agree to pay for at a minimum) should NOT be above – because you don’t want to pay for people who are not going to come. And space in this city is not abundant so you are charged for every tiny inch you need.

2)  What do you imagine being included in the budget

While your wedding dress budget is generally included in our budget, the grooms clothing is usually excluded.

Generally when WE talk about wedding budget, we refer to all costs for the day of the wedding (i.e. NOT the honeymoon and NOT the rehearsal dinner).  We also don’t include the groom’s clothing and the wedding rings, simply because those two line items not only vary so greatly in cost from one wedding ot the next, but also because they are most often not items that many couples/families include in their own budgets.  We do include the bride’s entire trousseau (including dress).

3)  What’s your target budget for the wedding

Depending on who is paying for the event, or contributing to it, its important to understand the funding sources and amounts up front and BEFORE considering any purchases. Know what you are dealing with and set a firm number that either is comfortable for you all, OR that is a target with X amount of wiggle room.  Be clear on the amounts and the contributants from all sides.  There’s nothing worse than starting to search for venues in this amazing city only to find out that you really can’t afford half of them.

Once you have clearly arrived at answers for the above, its easier to understand if you can or cannot afford a wedding in New York City.  The average budget (using the parameters that we outline in point 2 above) for a comfortable NYC wedding for 125 guests is above $60,000 and more often often than not falls in the $75,000 range.  This assumes that you are not struggling to make choices in any one particular area (i.e. photo, floral, venue, etc).  When couples and families ask us what kind of a budget they need to host 200 guests comfortably in New York City, the answer is a resounding $125,000 and up – and that’s the MINIMUM number for 200 guests.  In the absence of this amount, you really have to be willing to compromise.  At $150,000 for 200 guests, things start to get easier and you are making choices at the point based on what you want, not the budget.

So if you have a budget of $25,000 – do people get married in NYC at that price point?  Absolutely, but they are doing it without ANY frills, with much smaller guest counts (50 and under) and at off times of the year or week (i.e. Jan/Feb weddings, Friday or Sunday day events, cocktail type food rather than a full sit down meal and 5 hour reception, and more do it yourself items).

Interestingly, one common misconception is that weddings outside the city (i.e. in the immediate vicinity or 45 mile radius) are automatically cheaper.  While you may get more bang for your buck, at the end of the day, everything is relative and there are hundreds more venues in NYC competing for your business than there are in the suburbs so pricing can be at a premium for the best venues that everyone is chasing.  Additionally, if you are planning on transporting your guests from Manhattan to any bourough or destination outside the city, the cost for doing so is often in the thousands, a shock to many couples after they have already booked their venue.  If providing transportation is non-negotiable be sure to get quotes from companies in advance to be able to add that to the budget.  Make sure to compare apples to apples and also to look at venues both in NYC and the surrounding area IF the only reason that you are considering a wedding in the burbs is to save money.

Beyond budget, there are two other issues to weigh when considering an NYC wedding.  The first is whether or not you want a real wedding weekend.  If you live and work in the city, and so do most of your guests, then the likelihood is high that they will attend the wedding day festivities, but there is not going to be the elongated festivity feel that comes from having everyone in ONE place from Friday night to Sunday morning.  Consider whether its important to you to have a more drawn out celebration, or if you are ok with people coming to the ceremony and leaving after the reception ends.

The final issue to consider is that getting married in NYC means more rules, more traffic, more general restrictions on noise, start times, end times, travel, traffic, etc.  We don’t say this to scare you, but when you consider getting married in New York City you have to be aware that the city that never sleeps, does not even blink when you decide to get married in it.  Life goes on around you and working your wedding around that versus getting married at a secluded estate where group photos can happen anywhere you want and at any time, is an important thing to be ok with from the start.

Getting married in New York City can be an amazing experience, but make sure you have thought through all of the details and logisitics, like traffic!

There’s nothing better than a wedding in NYC, expect a happy couple.  And ensuring your happiness really means understanding what will get you there and what’s important to you along the way.

When we had to cancel our regular show to attend a tasting for a wonderful client, it seemed only fitting that we would share just what we were doing when we should have been on air instead. Join us as we walk you through what a tasting is really all about, what you should be trying to accomplish, what’s important to consider and most importantly, what questions to answer as you plan your menu.  Tastings are a wonderful time for you to truly appreciate what’s going to happen the night of your wedding, not just with the food, but also with the coordination of the team!  Be better prepared after you tune in to this show!

We continue discussing international wedding destinations and what to consider when planning them! We will talk about currency risk, hotel blocks, travel arrangements before and after the wedding and your destination checklist.

Show Date: Wednesday April 4, 2012

Krista Njapa, C&G’s Director of Events is fresh off the shores of Northern Italy and ready to dish about destination weddings abroad. She will dive into what she saw that was great, what you need to be careful of, what you should absolutely do and what you most certainly should not in planning a destination wedding in another country.

]]> http://www.capandgownweddings.com/have-you-ever-heard-of-hand-canceling/feed/ 0 http://www.capandgownweddings.com/wedding-stationery-with-alpine-creative-group/ http://www.capandgownweddings.com/wedding-stationery-with-alpine-creative-group/#comments Thu, 22 Mar 2012 10:54:46 +0000 admin http://www.capandgownweddings.com/?p=285    Read More ...]]> Join us live as we continue our series on Wedding Stationery with the expert of all things printed, Steve Paster, founder and owner of Alpine Creative Group in New York City.  Steve will lend his expertise to us on everything from printing processes and timelines to paper, graphic design and out of the box options for your stationery choices.  Send your questions in advance to radioshow@candgweddings.com if you want Steve to opine on your individual stationery question.